ADMINISTRATIVE COORDINATOR

JOB OBJECTIVE:  Support the Ten Acre Marketing team with routine and advanced details and project. Work with other people from a wide variety of levels, from clients to vendors, as well as the internal team.

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• Answer phones and greet visitors (if/when there is an office)

• Schedule appointments, travel arrangements, conference registrations and maintain calendars

• Schedule and coordinate staff and other meetings

• Create and maintain filing systems, both electronic and physical

• Manage accounts and perform bookkeeping

• Maintain contact lists

• Submit and reconcile expense reports

• Coordinate office supplies, facility management, and IT needs

• Assist with client projects as needed

• Manage media invoices and insertion orders on behalf of clients

JOB REQUIREMENTS:

• Proven admin or assistant experience

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in MS Office and Quickbooks

• High school diploma or equivalent; college degree preferred